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Assignment Letter: an Editor’s Best Friend

Why to Write It?

The editor might have a discussion at length with the party, but after 2-3 months when the project comes who remembers all those points? That is when the letter comes in hand. Assignment letter is necessary to build the editorial foundation of the story. The clear letter puts the editor and writer duo at the same wavelength. The assignment is discussed prior to the time when writer delivers his work, so if there is a written description, any discrepancy can be clearly resolved with the letter of assignment. This letter allows the editor to make sure that the writer has delivered the work as promised. It is highly suggested that the letter is attached along with the manuscript. The letter also helps the editor in building a relationship with the writer. The assignment letter provides clear instructions along with a careful summary of the details which are expected in the assignment. This way, the editor can avoid any nasty surprise that may pop up between the editor and writer. The letter also enables the editor to address the writer’s weakness.

What Does an It Contain?

The letter contains a crisp statement stating the story’s concept, content and approach. It is a quick way to outline what the editor expects from the writer, including the depth of information, the source of information and types of sources. A sample story can also be included which serves as a model. The letter assignment is also a great way to express the fears of the editor to the writer. The letter can also contain logistic information like payment details, editing process, and facts. It can also be used to inform the writer if the editor is going out of town and where to contact him.

How to Write an Assignment Letter?

The mentioned letter should contain just the right amount of information. If the letter contains less information, it may hamper the quality of the article; while more information can squash the creativity of the writer. A good assignment letter would clearly state the goal of article; at the same time, assigning the purpose of the article, contain examples, plan check-ins and sidebar approaches.
The letter should be written with a clear heading stating the purpose of the letter. The date should be written in the left header followed by the complete contact address/details of the writer. The body of the letter should be crisp and clear. The start date and ending date should be mentioned clearly. The language can be formal or casual depending on the terms between the writer and editor. Some people also prefer to attach the links to various websites which give an idea to the writer. The instructions can be given using bullet points. A sample assignment letter contains the contacting details of the editor as well. But some people do not prefer to include these details in the letter.

Conclusion

Do not Take the Assignment Letter Lightly
This paper should not be taken lightly. The whole outcome of the article depends on how concise and comprehensive the letter is. The details of the work and expectations of the editor are contained in this letter. The letter assignment provides the guidelines around which the article is spun by the writer. The facts and figures should be mentioned clearly, so as to avoid any confusion. Also, the writing language should be simple and easy to comprehend. It is very important to note that the writing language is understood by the writer; otherwise the consequences might be unpleasant.